Head of Finance / VP

Overview

We’re looking for a detailed, reliable, and highly motivated individual to lead our accounting and finance team. Your contribution will have an impact throughout the organization as this role is essential to our long-term capitalization efforts, efficiency goals and overall strategy. 

In this role, you will manage a supporting staff and be responsible for our accounting operations, including the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to enhance our accuracy and mitigate risks. 

Our growth objectives and strategy are well defined and you will be reporting to the CEO. As such, we believe this senior role will appeal to someone looking to develop and grow as a leader. You will be actively involved in budgeting, controls, forecasting, as well as systems and process implementations. This is an exciting and dynamic role!

Responsibilities

Management

1. Maintain and Develop a documented system of accounting policies and procedures

2. Manage growing accounting department, including the design of an organizational structure adequate for achieving our goals and objectives and functions related to AP, AR, HR, Collections and Financial Reporting

3. Assist in the implementation of scalable accounting systems, controls and policies to automate processes effectively

4. Manage all banking and outsourced functions

5. Assist in special projects as necessary

Transactions

1. Ensure that accounts payable are paid in a timely manner and that all reasonable discounts are taken

2. Ensure only valid expenses with proper management authorization are paid

3. Ensure that accounts receivable are collected promptly and past due balances are reduced

4. Oversee and manage all general ledger activity

5. Process payroll in a timely manner

6. Ensure that periodic bank reconciliations are completed

7. Ensure that required debt payments are made on a timely basis

8. Maintain the chart of accounts

9. Maintain an orderly accounting filing system

10. Maintain a system of controls and ongoing supporting documentation over accounting transactions

Reporting

1. Manage and prepare timely draft financial statements (monthly, quarterly, yearly)

2. Recommend benchmarks against which to measure the performance of company operations

3. Calculate and issue financial and operating metrics relevant to supporting the company’s operating and senior teams 

4. Manage the production of the annual budget and forecasts

5. Calculate variances from the budget and report significant issues to management

6. Coordinate the preparation of the corporate review of financials

7. Calculate variances from the budget and report significant issues to management

8. Provide financial analyses as needed, in particular for capital investments and contract negotiations

9. Manage daily cash and cash forecasting

Compliance

1. Assure GAAP compliance 

2. Comply with local, state, and federal government reporting requirements and tax filings (including income, property, sales and use, payroll and other local taxes)

3. Manage all HR, Benefits & Insurance functions

4. Stay up to date on relevant laws and best practices